Categories
Case Study

Sourcing Expertise for a Charity

Consultancy support and guidance for an EU procurement

Challenge

A critical service contract was nearing its expiry date with limited time to conduct a compliant EU regulated sourcing event with customer having little experience of managing complex service contracts.

Solution

The Value Match team working in collaboration with the customer deployed its experienced consultant, together:

  • Undertook a qualitative review of current contract, supplier performance and existing documentation
  • Designed pre-market engagement objectives, engagement process and plan
  • Produced required EU Notices and prepared suitable tender documentation, integrating customers documentation and standards where applicable
  • Designed specification and evaluation standards and processes
  • Supported the customer in the issuing of relevant documentation
  • Ensured the evaluation and award documentation met both the customer requirements and was fully EU compliant
Results
  1. Sourcing event delivered on time, with desired outcomes clearly articulated in the specification and embedded in a revised contract management process and key performance indicators
  2. Increased number of bidders achieved through pre-market engagement process
  3. Expert advice and guidance provided on the requirements of the Public Contracts Regulation 2015 at each stage of the procurement process
  4. Assurance provided in relation to the full legal compliance of the procurement documentation which eliminates all risks associated with non-compliance and / or potential challenge for the client.
  5. New processes and standardised procurement templates developed for customer’s future sourcing and contract management activity
For further information, contact Jo Parkes-Newton

T: 07590 266 515
E: Jo.Parkes-Newton@value-match.co.uk
W: www.value-match.co.uk

Categories
Case Study

Procurement Transformation

From strategy development to operational delivery, creating tangible outcomes while implementing leading technology solutions

Challenge

The customer had previously engaged a leading blue-chip consultancy, however they had recognised the need to deliver improved impact, service levels and commercial benefits to internal customers while maintaining current procurement operations at less cost and more quickly

Solution

Value Match redesigned the approach working in partnership with customer to deliver short and medium terms commercial and non-commercial outcomes:

  • Procurement, strategy processes and policies created
  • Designed and supported the approach to category management, which incorporated long-term strategic levers while identifying short term benefits
  • In 8 weeks implemented an interim spend analytics tools to create greater visibility and control pending the implementation medium term ERP solution
  • Capability building of the internal team with high impact practical interventions aligned
  • Monthly performance management regime created embedded within the function and within organisational governance and performance reporting structures
  • SRM programme commenced
Results
  1. Board endorsement of procurement strategy
  2. Business buy-in, engagement and sign-off on global category strategies
  3. Balanced scorecard performance management system implemented, with savings endorsed by Finance and relevant Business Units
  4. $M’s of savings realisation from short term projects and SRM commenced
For further information, contact Jo Parkes-Newton

T: 07590 266 515
E: Jo.Parkes-Newton@value-match.co.uk
W: www.value-match.co.uk

Categories
Case Study

NHS Trust Spend Recovery

6 years’ worth of NHS transactional data totalling £250M and 72,000 invoices reviewed

Challenge

The project reviewed 6 years of third party spend, identified duplicate payments, wrong application of tax and payments made in error.

Solution

Value Match spend recovery solution is undertaken is free for the customer and fees are based upon a percentage of recovered sums obtained on behalf of the customer.

The project deliverables included:

  • Preparation, validation, and analysis of data finance data
  • Preliminary analysis and initial review after 2 weeks and a full review after 6 weeks
  • Validation of potential duplicates against copy invoices
  • Validation of initial results and agreement of the collection process and targets
  • Contact suppliers, confirmation of duplicates to supplier documentation
  • Recovery of monies and identification of any tax anomalies
Results
  1. Project delivered within 8 weeks with every milestone being met or exceeded
  2. £500,000 of recovered payments
  3. Project delivered off-site therefore required minimal customer resource
  4. Review confirmed that the client had robust procurement and financial controls in general, however, identified two improvements for the client to consider embedding within their operations
    a. Regular periodic reviews of all payments
    b. Cost centre analysis of disaggregation of single supplier authorisation and payments
For further information, contact Jo Parkes-Newton

T: 07590 266 515
E: Jo.Parkes-Newton@value-match.co.uk
W: www.value-match.co.uk