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Preparing for a Procurement

Background

At Value Match we provide procurement solutions and bid management services delivered with integrity. This 60 minute course provides an introductory overview on how to prepare for a procurement and the various approaches involved. Developed and created by public and private sector procurement professionals, our Preparing for a Procurement training course provides a practical understanding of the initial activities required during the first stage of the procurement process.

Learning Outcomes

  • Procurement Cycle – Understanding the procurement cycle, and how to prepare for a procurement, by analysing your needs and understanding how to conduct market analysis, whilst applying useful tools and techniques to your procurement to maximise social value and minimise climate impact.
  • Understanding your Procurement Requirements – Learning how to define the reasons why you need a procurement and being able to map out your objectives.
  • Understanding the Market – Understanding how your requirements fit within the current market to ensure that your procurement is effective and achieves its objectives.
  • Free Downloadable Resources – Several freely downloadable resources available that will help maximise your procurement approach.

Matching Capability with Knowledge

Our courses are CPD certified, which means that the learning activity has reached the required Continuing Professional Development standards and benchmark. The learning value has been scrutinised to ensure integrity and quality. The CPD Certification Service provides recognised independent CPD accreditation compatible with global CPD requirements ensuring any learner can record their hours in contribution to their continued professional development.

If you have a specific training requirement, or think a specific topic area would be helpful to create a new training course, please contact Lindsay Rosul who would welcome the opportunity to discuss any ideas further.

Click here to purchase individual licences

** Please contact Lindsay Rosul to discuss pricing options for multiple licences.

For further information, contact Lindsay Rosul

T: 07702 823 648
E: Lindsay.Rosul@value-match.co.uk

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News

3 Actionable Steps to Improving the Environment at Work

The way we work is changing, a recent study found that around 60% of the UK’s adult population are working remotely.  This means that now more then ever its key to understand the small steps we can make to benefit the climate and environment.  Working remotely provides us with an opportunity to make small changes in our day-to-day lives.  At Value Match we have always been remote, even before the pandemic so for us we needed to consider how we could take further steps to improve.

  1. Choose Eco-Friendly Producers

This one is key, as a business and consumers, the power is in our hands and purposely choosing a environmentally friendly organisation demonstrates your environmental commitments.  As the environment is now at the forefront of most people’s minds, choosing an eco-friendly producer will encourage more people and organisations to follow.

We work with our partners to ensure they are environmentally friendly.  Our partner, Circular Computing offers environmentally friendly, remanufactured laptops which we provide to our teams. By purchasing a laptop from Circular Computing, we offset it’s manufacturing through tree planting, saving 316KG of CO2 and stopping e-waste.  Read more about our partnership with Circular Computing here.

  1. Eco-friendly Search Engines

We have previously written about how using a different search engine can contribute positively to the environment.  There are hundreds of search engines that off unique eco-friendly solutions.  Some help the rain forested other help the sea.  They’re fantastic alternatives to Google that provides environmental and community benefits.  Continue reading…

  1. Offset your Carbon Footprint

We have been tracking and offsetting our carbon footprint for two years with Carbon Footprint Ltd.  Following their recommended measurement and auditing tools, Value Match were able to become Carbon Net Positive and offset our carbon usage as well as half our emissions through continued use of conference videoing software such as Zoom and Microsoft Teams.

Overall, Value Match believes in enhancing our environment through the way we operate and championing environmental best practices and delivery through our service lines.  Our library has freely downloadable research papers, eBooks and guides that highlight the best practices in improving the environment and climate.

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News

What is Unconcious Bias

Unconscious bias is the inclination that people hold towards an idea, individual, group, or belief.  It can cause people to act positively or negatively based on a preconceived idea of certain traits.  Often unconscious biases are negative and are based on discrimination and stereotyping based on race, gender, sexuality, ethnicity, ability, age, and disabilities.

Where do these biases originate from?  It’s very difficult to pinpoint exactly where all the biases come from, due to the number of factors.  However, we are exposed to things though out our upbringing, the people we associate with and our social surroundings often have an impact on the biases we develop.  Subconsciously we see patterns which but don’t notice them till we get old for example most primary school teacher are female.

There are a few reason sociologists suggest this happens, the first is the labelling theory.  This is the theory where people who are labelled as something such as lazy, they will behave as they are perceived with others.  This theory is associated often to crime, for example if you are an ex-convict people will still label you as a criminal even if you have served you time.  Being treated differently by people will enforce your label and cause you to change the way you behave.  This theory also links to the Self-Fulfilling Prophecy, this is essentially referring to when someone excepts their label and it becomes a reality because the individual believes it to be true.  An example of this is if a teach labels a child as low potential the child may try less because they assume they’ll always be low potential.

The second contributor to biases is Social Learning Theory.  This theory proposes that individuals learn biases and behaviour though observing others. These behaviours could be positive or negative and it’s based out the consequences that follow these behaviours.  This is normally learned through role models when you’re a child, you pick up norms, values, attitudes, and beliefs.  This essentially mean that through your parents/role models you can unintentionally learn biases without even being aware they are biases.

Now we know where these biases come from how does this affect us in the work place?  Biases can affect all types of work and every aspect of the business.  A few examples of how biases are currently affecting the workplace are.

Lower Wages – This is due to gender bias and is one of the main reasons for the wage gap. However, lower wages could also be due to a race bias too.

Mental Health Problems – Unconscious bias has an impact on the way we treat people, this effects the way we interact with people. This could lead to people feeling alienated, have low esteem or worsen already existing mental health problems. Such as stress, anxiety, and depression.

Diversity – A lack of diversity can cause multiple problems, employees that are underrepresented have limited role models, limited perspectives and it could cause a toxic work environment.

Missed Opportunities – Biases restrict peoples potential and can cause them to miss out on promotions and training. This will affect the moral of the employee but also could be detrimental to the organisation as well.

The best way to combatting unconscious biases is to first understand that you and everyone else has unconscious biases.  Once you start to learn more about unconscious bias the easier it’ll be to start combating it.  Blind CV’s is an initiative when you remove the name, gender, and age to prevent the employer being swayed.  Making promotion initiatives clear and consistent in advance so all you employees will know you making the choice based on a predetermined criterion.  Cultural Awareness training allows people to understand and appreciate each other’s cultures.  Understanding the differences is key to defeating Unconscious Bias.

Since our partnership with Me Learning, we have had access to their portfolio of informative online courses which underpins our Value People and Sustainable Prosperity values.  Following the team completing our Unconscious Bias training, we had a greater understanding of the subject and considered how we could support our customers and candidates to overcome bias by improving our day-to-day operations and think more consciously when making a hiring decision.  One example is we now provide blind CV’s as standard to ensure candidates are evaluated based on merit and not any preconceived bias.

We place people, relationships and sustainable prosperity at the forefront of our resourcing service line, treating candidates and customers with respect and providing two way feedback throughout the recruitment process.  Discover more about how we embed our values here at Value Match.

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News

Our Year in Review, Our First Year as Value Match

Since the inception of Value Match in June 2020, despite the on-going pandemic, we reflect on what has been a fantastic year for our team, partners and customers.  

When we rebranded to Value Match, our approach changed as we aligned and embedded our values and become purpose focused and value driven.  We took the time to understand our purpose, our priorities and our concerns, from which  our values were born; Value People, Value Relationships, Sustainable Prosperity and Value the Environment.  Therefore, through our people and relationships we applied our procurement expertise to enhance value created in our communities and environment.

Its been a year of developing new and existing partnerships:

  • Carbon footprint – We reduced our emissions by 50% down to 6tonnnes in the past 12 months by continuing to work from home and taking more meetings over Microsoft Teams and Zoom.
  • Circular Computing and WeForest – As our laptops become redundant and required replacing, we formed a partnership with Circular Computing to purchase remanufactured laptops and plant trees to offset emissions, read more about our partnership here.
  • Kit Aid – Through Lindsay’s relationship with Newcastle City Juniors, Lindsay collects and redistributes old kits to children in Africa through KitAid.
  • Cyber Essentials Plus – We achieved Cyber Essential Plus which demonstrates our commitment to professionalism and industry best practices.

Our service has gone from strength to strength

Value Match Resourcing

Value Match Resourcing

Continuing on from the success of previous years, the Value Match Resourcing team achieved fantastic results when compared to 2019/20.  Our team continue to develop relationships with both customers and candidates.

Read our latest case studies from both a customer and candidate perspective.

Resourcing Highlights

  • 133.5% increase in overall resourcing performance
  • 59.6% increase in permanent placements
  • 75% increase in interim placements
  • 53.9% increase in registered candidates

Figures reflect our financial year ending April 2020/21

Discover how we helped our CX leading customer fulfill 6 specialist roles via the Value Match network.  Continue reading…

Value Match Bid Management

Value Match Bid Management

During 2020/21 we  continued to build successful relationships with existing customers and welcomed new customers who continued to bid into the public sector and achieve postive outcomes.

Bid Management Highlights

  • 136.3% increase in overall bid management support performance

Figures reflect our financial year ending April 2020/21

Learn how we created a clear and compelling bid for a specialist audio and visual company who won a multi-million pound contract award. Continue reading…

Value Match Training

Value Match Training

This year Value Match partnered with Me Learning and launched the Value Match Academy with four initial online courses:

Initial feedback has been positive with all courses being rated at 4.5 out of 5 or above.  Our plan is to release a new course every 6 – 8 weeks with the next course due imminently, entitled “Preparing for a Procurement”, don’t miss out, follow us on LinkedIn for updates. 

Value Match Consultancy

Value Match Consultancy

During the previous twelve months we have welcomed new customers and won a tendering opportunity to work directly with a national law enforcement agency on their procurement transformation.

Matt triggered an exciting new chapter in the consultancy services at Value Match with a new contract to support the education sector, Education Commercial Services, to manage a compliant procurement process on behalf of school customers, working in partnership with Bishop Wilkinson Catholic Education Trust.  This schools led tailored commercial program is aimed to ensure financial and procurement compliance and to release vital cashable savings back into the schools.

Read how our redesigned approach to working in partnership with customers to deliver short and medium terms commercial and non-commercial outputs led to a board endorsement procurement strategy and a business buy-in, engagement and sign-off on a global category strategies. Continue reading…

Value Match Foundation

Jo and David (our Co-Founders) launched the Value Match Foundation which seeks to assist organisations with charitable purposes at their heart. The Foundation aims to promote and support these organisations to increase their financial sustainability through commercial activity, providing professional advice, resources and training.

Value Match will be continuing to donate 5% of yearly profit to the Value Match Foundation.

Value Match Library

Since launching Value Match, we have extended and built on our web presence, we value people and sustainable prosperity and aim to enhance the value we can create through shared knowledge and expertise.  We put our website and the library at the forefront of our development to ensure we were able to support our community of procurement community with free downloadable reports, guides, think pieces, templates and research papers that highlight best practice with an emphasis on environment, climate, responsible organisation management, human rights and modern slavery.  Our library hosts over 600 documents, explore the library.

Value Match Team

Overall Value Match continues to build upon our success and we welcomed new several new colleagues to our team, Alex, Eleanor, Emily, Helen and Matthew.  These appointments have significantly strengthened our team, adding additional  substantial private and public sector procurement expertise. 

What’s Next?

Our biggest focus for the forthcoming 12 months is to ensure we are continuing to support our customers, candidates and partners and other stakeholders to achieve successful outcomes by placing our values at the core of the solutions and services we offer. 

For further information, contact Lindsay Rosul

T: 07702 823 648
E: Lindsay.Rosul@value-match.co.uk

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News

Eleanor Shields joins the team as our Sales Consultant

Value Match welcomes Eleanor Shields to the team, Eleanor joins us as a sales consultant.  Last year Eleanor graduated with honours from Cardiff University and is currently studying her Masters in Psychology.

Eleanor has always been very sporty having competed at national level for both swimming and hockey.  During her time at school, Eleanor also played cricket and netball.

Eleanor loves all outdoor activities and has been going to camp since the age of 10,  where she took part in various outdoor activities including kayaking, hiking, and abseiling.  This led her to start working for the camp, where she went on to travel to America working as a lifeguard, swimming instructor, and camp councillor.  Eleanor also enjoys skiing and has trained to be a chalet girl which has given her skills in cooking and management.

Eleanor’s role within the Value Match team will be collecting critical feedback for our brand-new procurement courses.  Eleanor will also be expanding the Value Match Network and be helping customer and candidate engagement.

To discuss this further, contact Eleanor on 07917 016 637 or connect with her on LinkedIn.

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Training Resources

Social Value Online Training Courses

Value Match Training has several Social Value training courses available, our CPD accredited courses are perfect for all procurement, bidding professionals and stakeholders involved in procurement.

Social Value
Adding Social Value – How Procurement can Create Benefits for Society
  • Understand what social value is.
  • Have an awareness of the building blocks of social value.
  • Recognise different approaches to creating benefits for society.
  • Have an appreciation of the legal framework in place.
  • Understand where to start when looking to implement the methodology.
  • Understand the structure and emphasis added by a socially purposed procurement cycle.
Social Value
How to Effectively Procure and Manage Contracts to Create Social Value
    • Understand what social value is and how it integrates with procurement.
    • Deepen your knowledge about the socially purposed procurement cycle.
    • Understand the detailed practical actions you need to take within the 4 stages of the socially purposed procurement cycle to procure and manage social benefits within your contracts.
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News

Social Value Legislation

It has been 8 years (31st January 2013) since the Public Services (Social Value) Act 2012 came into force.  The act involves people who commission public services to think about how they can also secure wider social, economic, and environmental benefits.  Rather than simply starting the procurement process, it’s essential that procurers consult all stakeholders and think about the service they are going to buy, what they want the service to achieve, the benefits they would like to see and how they expect those benefits to be delivered.

This act is a tool to assist commissioners to increase their value for money from procurement.  This also further encourages commissioners to begin conversations with their local provider market or community to design better services, often finding new and innovative solutions to difficult problems.

This Year (2021) on the 1st January saw the introduction of the Central Government Social Value Model which aims to support procurers in embedding social value into procurement.  These changers are predicted to improve opportunities for both SMEs and social enterprises to win public contracts, creating “a more resilient and diverse supplier base”.

The model consists of Covid-19 recovery, this will involve attempting to tackle the economic upset caused by the pandemic, increased supply chain resilience, fighting climate change, waste reduction, and driving equal opportunities.  Every commercial government team in central government will need to undergo training courses on the new model to guarantee all contracts deliver the maximum amount of social value possible.  It is also likely that wider public sector will adopt the same approach.

The measures aim to ensure public procurement goes further than the Public Services (Social Value) Act 2012, so that “all major procurements explicitly evaluate social value, where appropriate, rather than just consider it”.

Julia Lopez, Cabinet Office minister, said: “Government has tremendous buying power, spending £49bn each year on contracts for vital public services.  Value to the taxpayer should lie at the heart of our procurement decisions.

“Too often, however, ‘value’ has been narrowly defined by price without taking into account other important factors such as the number of local jobs or apprenticeships a contractor will provide, the care they show the environment in their business practices or the number of SMEs involved in their wider supply chain.

“We want to see a greater variety of companies deliver government contracts, from every corner of our country – not just because that benefits local economies and communities but because it helps diversify our risk, create a more resilient supplier base and deliver some of our critical priorities.

“If we can use government’s buying power to drive that broader value, the better our chances of levelling up our country and investing in our people as part of our Covid recovery.”

How are you creating social value?  All organisations looking to procure and bid into central government are required to include Social Value requirements with a minimum of 10% of the total award criteria used to determine the successful bidder.

Our online training courses “How to effectively procure and manage contracts to create social value” and “Adding Social Value – How procurement can create benefits for society” have been specifically developed with both acts in mind.

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News

VCSEs: A Guide to work with Government

Central Government aims to diversify its supply chain now giving VCSE (voluntary, community and social enterprise) organisations much deserved credit for the positive impact they’ve had in society.

VCSE organisations can massively impact public sector procurement as they are often perfectly placed to help create compassionate, responsive, and efficient public services.  This change will affect the way goods and services are purchased, to help VCSEs and SMEs to bid for contracts.

Working in the Public Sector

The best way to place yourself in a strong position to understand areas in which opportunities will be available is to:

  1. Talk to commissioners or get involved in designing services (‘co-design’) before they write the contract specification.
  2. Attend a ‘meet the buyer’ event.
  3. Participate in a bidders’ event.

What are public sector buyers looking for?

Value for money

In the public sector buyers are spending taxpayer’s money.  This means of course they need to deliver the best possible value for money.  Value for money isn’t just the initial price it also considered the quality of the contract.  By demonstrating you have a cost-effective approach will strengthen your application.

Quality

Buyers are looking for quality goods and services that meet the needs of end users.

Social value

In recent years there has been a shift in understanding how value for money should be calculated, growing support for the idea that should include social environmental and economical requirements.  This led to the Public Services Act (2012) which began significant steps to understanding and embedding social value in procurement practices.  It marked the first time Public bodies were required to consider how procurement might improve social, environmental, and economic wellbeing.  The act aims to give procurement officials freedom to establish the types of value that will benefit their local community.

For more information on VCSEs and government policy visit their website.

Value Match are experienced public sector procurement professionals, if you require procurement or bidding support contact us today.

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Bid Management News

Where to find tender opportunities

Knowing where to find the latest tender information ensures you have the an opportunity to win new business. Deciding to bid takes a lot of thought as if you choose the wrong bid, it can cost you money, time, and resources. This means that finding the right opportunity is vital for success. Where to find potential tender opportunities;
  1. Contracts Finderhttps://www.contractsfinder.service.gov.uk/
Contracts Finder is used to publish opportunities over £10k, it allows you to search in different sectors, by CPV codes and region. .
  1. Crown Commercial Serviceshttps://www.crowncommercial.gov.uk/agreements/upcoming

Crown Commercial Services show current tender opportunities alongside the associated deadlines. It also shows future tender opportunities including the OJEU notice and details on how to get involved in market engagement for interested suppliers.

  1. NEPO – North East Procurement Organisationnepo.org (pipeline attached)

NEPO delivers benefits through high-value procurements in strategic areas of spend along side their North East local authorities. They work closely with the region’s supply base to boost competitive skills, signpost tendering opportunities and improve procurement processes.   YPO – Yorkshire Procurement organisationhttps://www.ypo.co.uk/

YPO supply products and a variety of services with an assortment of customers ranging from schools, local authorities, charities, emergency services, public sector, and other businesses such as nurseries and care homes. They have some of the leading UK suppliers giving you all the tools your organisation may need. Their range is around 30,000 products and 100 frameworks.

  1. ESPO – Eastern Shires Procurement Orghttps://www.espo.org/Frameworks

ESPO specialise in providing a wide range of goods and services for the public sector. They offer over 25,000 catalogue products, 120 frameworks and procurement services.

To help you in your bidding process download our bid decisions to give your business the best opportunity to win new business.

Value Match offer bid management services from strategy to implementation, bid writing, independent evaluation, scoring and feedback, contact our bid management team.

Continue reading our Audio Visual case study where we helped our customer submit a comprehensive and compliant tender within extremely challenging timescales.

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Bid Management News

How to plan your response to a tender

Responding to a tender is a complex experience.  There are huge amounts of variables that can be the difference between winning and losing.  You must remember that for the people reviewing your tender this could be the first time they’ve met your business, the first time you can explain your service offering, and your opportunity to separate yourself from your competitors.  Assembling a winning response takes time, dedication, and resources.

The first stage to is review the tender against your bid decision process, if you don’t already have one in place, you can download a free template from our Library which you can tailor to meet your needs.

Once you are satisfied you will be bidding, the next step is to systematically break down the tender to read and understand it.  By breaking the tender down into more digestible chunks, it is less likely you’ll skip over or misread the questions.

Clearly understanding the tender is essential, pay particular attention to the award criteria and quality questions, ensuring you prioritise the high marked questions.  The negatives of not reading through the tender carefully is that you will be forced to rush the document producing a bid that with more understanding and clarity you could have substantially improved upon.

Assigning a bid manager to oversee the whole tender process ensures there is accountability within the business to deliver.  This person should have the ability to guarantee that all the resources are available, project manage the process, and write responses to ensure you are able to submit your tender prior to the deadline.

After a bid manager has been appointed it’s time to start planning.  This again is where breaking down the tender is key.  Any plan needs to set aside enough time to complete each section to the best of your ability, ensuring you have enough time to answer each question completely, prepare any supporting information and most importantly allow time for an independent review and sign off. Depending on the submission requirements, you should also consider whether you need to build in time to improve the overall presentation of your submission.

When preparing your answers to the quality questions, you must always back your answers up with evidence and case studies to provide and demonstrate your organisation can deliver the bid. Examples of this would be using references or testimonials from previous or existing clients.

It is critical that you prove you are the best organisation to win the tender. You must come across as authentic, do this by demonstrating your values, experience, and ability to deliver.  Demonstrate something that your organisation has had to overcome, specific industry challenges and how you have grown as a business from these issues.  Most importantly is to be 100% confident in what you have produced and ensure that it is the best example of what your organisation can accomplish.

Our team at Value Match are experienced private and public sector procurement and bid management professionals who have demonstrable experience in managing bids across multiple sectors as demonstrated in our case studies.  

Our online practitioner led bid management training will provide an overview of fundamentals of bid management.  Purchase our online course today to further understand the importance of bid management.